Keystone Symposia

Job Summary:

The Technical Producer, Live Events is a hands-on production role responsible for executing Keystone Symposia’s livestreamed and recorded scientific conferences.  During the Jan.-June meeting season, this position travels onsite to manage technical production from setup through strike, including livestream setup, live switching, AV coordination, presenter support, troubleshooting, and recording workflows.

Outside of the production season, this role focuses on equipment readiness, inventory management, workflow improvement, vendor coordination, and preparation for the next conference cycle.  This position requires practical audio-visual knowledge, problem-solving skills, and the ability to coordinate production needs in fast-moving live event environments.  

Production Season and Availability:

Keystone Symposia’s primary meeting season runs from January through June.  During this period, the Technical Producer is expected to travel frequently to support in-person conferences and must be available for the demands of live event production, including early mornings, evenings, weekends, and setup/strike days.

The position is full-time, year-round with frequent travel during Keystone Symposia’s Jan.-June meeting season.  This role requires variable hours during live event assignments, including early mornings, evenings, weekends, setup days, and strike days. Off season requires two days working in the office in Silverthorne, Colorado.

Duties & Responsibilities:

Live Event Production:

• Set up, test, operate, and strike portable livestream and recording systems for in-person scientific conferences.
• Operate live production equipment, including video switchers, cameras, mixers, recording systems.
• Monitor stream quality, audio, video, slides, camera movement, and run-of-show.
• Coordinate with venue AV teams, vendors, contractors, and internal staff.
• Ensure recordings and related production materials are captured, organized, and handed off according to established standards and workflows.

Logistics and Inventory Management:

• Pack, transport, ship, receive, organize, and maintain livestream and audio-visual production equipment. 
• Manage production kits, cases, cables, cameras, switchers, adapters, and backups.
• Maintain accurate inventory records and identify equipment repair, replacement, or purchasing needs.
• Prepare and support gear movement, storage, labeling, testing, and readiness throughout the annual production cycle. 

Planning and Readiness:

• Support pre-conference technical planning, including venue review, equipment needs, room setups, and network requirements.
• Coordinate with internal teams, venue contacts, AV providers, contractors, and vendors to prepare for each event.  
• Test new tools, equipment, and workflows to improve livestream quality, reliability, and scalability.

Supervisory Responsibilities:  None.
 
Required Skills & Abilities:

Required:

• 3+ years of experience in audio-visual, broadcast, livestream or video production, or a related field.
• Hands-on experience setting up and operating live video and audio production equipment. 
• Ability to travel frequently during the January-June meeting season.
• Ability to work early mornings, evenings, weekends, and multi-day onsite assignments during production season. 
• Ability to lift, carry, pack, transport, and set up production equipment, with or without reasonable accommodation.
• Professional communication skills with speakers, venue staff, vendors, contractors, and internal teams.

Education & Experience:

• Experience with livestreamed conferences, hybrid events, academic meetings, medical meetings, or association events.
• Experience with live switching, cameras, microphones, audio mixers, and recording workflows.
• Experience coordinating with venue AV teams or third-part production vendors

Physical Requirements:

• Prolonged periods of standing and walking during conference setup, production, and strike, including early mornings, evenings, and weekends.
• Frequent bending, reaching, kneeling, carrying, pushing, and pulling while installing, operating, packing, and transporting production equipment.
• Ability to lift and carry production equipment weighing up to 50 pounds independently.
• Prolonged periods sitting at a desk and working on a computer during planning, preparation, and post-production work.

We are an equal opportunity employer
Keystone Symposia on Molecular & Cellular Biology provides equal employment opportunity (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws.